Short Version eg. for PoP Up
Matchminds stores the data you hand in over the profil-page and uses it to train the matchmaking algorithm. This data is visible to you and xxx
From your profile data the other parties involved see the following: your name, your university, your role …
The data is store here:
And it is processed here: (on which clouds, IT platforms)
The data is stored as long as you are active on MatchMinds. If you stay inactive for 3 years your data (profil data and all inactive projects you opened) will be deleted form … all servers.
The data is stored for the purpose of the matchmaking process and the project collaboration process.
The date is disclose to …
At the latest the date will be deleted when data is no longer needed
In your profile you will have the right to choose which data you want the algorithm to use (by leaving blank, what you don't want to be used.
You have the right to information about their own collected data, deletion, rectification.
Long Version (analog Example Cybathlon)
We are committed to protecting your data. ETH Zurich considers the protection of not only your personal data, but all data, to be of the utmost importance. As part of the measures taken in this respect, we process personal data in accordance with Swiss data protection legislation and, where applicable, in accordance with the EU General Data Protection Regulation (GDPR).
In the following, we will inform you of which data pertaining to visitors and users of the website **www.matchminds.ch / www.matchminds.ch **is collected, processed and disclosed by ETH Zurich as well as of the measures taken to ensure the security of this data.
1. Meaning and purpose of Matchminds
Matchminds, a non-profit project of ETH Zurich, is a platform for connecting the ETH research community with companies, industries and organizations.
Matchminds is driven by international research questions and solutions. Participants are challenged to work together on innovative projects and come together to find out what has not been solved before. MatchMinds is a space for the various groups of interested parties to connect with each other, exploit synergies, find out about the latest developments in their field of research and share their experiences.
2. Use of data
This Privacy Policy applies to the web pages of Matchminds of ETH Zurich www.matchminds.ch / www.matchminds.ch ETH Zurich only collects personal data that is required in order to achieve the aforementioned objectives and organize Matchminds projects, opportunities and offers. ETH Zurich only stores your personal data for as long as is required for the purposes described in section 1. Stored data is managed with care and protected against misuse. Personal data may be disclosed to authorities if required by mandatory legal provisions or official orders, e.g., for the purpose of legal action or criminal prosecution.
Every person is entitled to have their privacy protected and to have their personal data protected against misuse. ETH Zurich complies with the relevant principles with regard to its web pages and web services.
Where access to content of other providers is provided via links, please note their terms of use and privacy policies. ETH Zurich is not responsible for the content or data protection practices of these other providers.
2.1. Data disclosure to third parties
Data may be disclosed to third parties through the Dashboard "Matchminds", for which you can register voluntarily. In the Dashboard you can choose to allow your data to be passed on to third parties (see paragraph 2.7. Dashboard "Matchminds").
Additionally, ETH Zurich may instruct service providers to process the data collected via the Matchminds web pages for the purposes described in section 1. ETH Zurich and the instructed third-party service providers shall ensure the protection of your data through the use of legal, technical and organizational measures.
2.2. Cookies
2.2.1. Consent to the use of cookies
We use cookies to enable our website to function properly. In order to obtain and properly document your valid consent to the use and storage of cookies in the browser you use to access our website, we use a consent management platform: CookieFirst. This technology is provided by Digital Data Solutions BV, Plantage Middenlaan 42a, 1018 DH, Amsterdam, The Netherlands. Website: https://cookiefirst.com referred to as CookieFirst.
When you access our website, a connection is established with CookieFirst's server to enable us to obtain valid consent from you to use certain cookies. CookieFirst then stores a cookie in your browser in order to be able to activate only those cookies to which you have consented and to properly document this. The data processed is stored until the predefined storage period expires or you request to delete the data. Certain mandatory legal storage periods may apply notwithstanding the aforementioned.
CookieFirst is used to obtain the legally required consent for the use of cookies. The legal basis for this is article 6(1)(c) of the General Data Protection Regulation (GDPR).
2.2.3. Data processing agreement
We have concluded a data processing agreement with CookieFirst. This is a contract required by data protection law, which ensures that data of our website visitors is only processed in accordance with our instructions and in compliance with the GDPR.
2.3. Server log files
Our website and CookieFirst automatically collect and store information in so-called server log files, which your browser automatically transmits to us. The following data is collected:
This data is used in a way that is non-personally identifiable to improve communication on the website. It will not be merged with other data sources.
2.4. Tracking settings (web analysis)
In order to better adapt the content structures and navigation mechanisms of the Matchminds web pages to the needs of its users, the page views and the clicked elements within the pages are logged and analysed.
For this purpose, the Matchminds website uses features of the web analysis service Google Analytics. This is provided by Google Inc., 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA.
Google Analytics uses cookies. These are small text files which are stored on your computer and allow your use of the website to be analysed. The information about your use of the website that is generated by the cookie is usually transferred to a Google server in the USA and stored there.
Google analyses your user behaviour in order to optimise its web presence and advertising, for instance.
You can view the Google Analytics privacy policy here: https://policies.google.com/privacy?hl=en.
2.6. Social networks and other third-party services
Matchminds of ETH Zurich manages various accounts on social networks. These pages or services are provided and operated by third parties. Each of these sites has its own privacy policy.
In order to offer you optimised online services, services from third-party providers (YouTube, Vimeo, Curator.io, Mapbox und OpenStreetMap) are directly integrated into the Matchminds website. These providers use cookies. User data is automatically transmitted to these companies when you use the Matchminds website (e.g., the type of device you are using and your IP address). In doing so, you are bound to comply with and accept the privacy policy of the respective provider. Users must be aware that data may be collected and passed on to third parties via these services. If users also have their own registered account with one of these services, the operator may assign this transmitted information directly to their respective personal account.
ETH Zurich has no influence on the collection and subsequent use of data by these third-party providers. ETH Zurich cannot control the extent to which, where or the length of time for which the data is stored, the extent to which these providers comply with any existing erasure obligations, which analyses they perform and connections they make using the data and to whom they pass on the data.
2.6.1. YouTube
As soon as you access a Matchminds web page containing an embedded YouTube video, a connection to the YouTube servers is established and YouTube (Google LLC subsidiary) plug-ins are used in individual cases. This lets YouTube know which page has been visited and from which IP address. You can find more information about the handling of user data in YouTube's terms of use and privacy policy.
2.6.2. Vimeo
Vimeo.com, Inc. is an American provider of video hosting, sharing and service platforms. As soon as you access a Matchminds web page containing an embedded Vimeo video, a connection to the Vimeo servers is established and certain types of data are automatically collected by Vimeo, regardless of whether you have your own account of this provider or not. This data includes your IP address, technical information about your device (e.g., browser type, operating system, basic device information), the website you visited or the search query you entered before arriving at its website, as well as your activities. You can find more information about the handling of user data in Vimeo's terms of use and privacy policy.
2.6.3. Twitter
Twitter, Inc. is an American microblogging and social networking service through which users publish and interact with messages known as "tweets". When you use Twitter, even if you only view tweets, Twitter receives individual pieces of personal information from you, such as the type of device you are using and your IP address. You can find information about the handling of user data in Twitter's privacy policy and cookies policy.
2.6.4. Facebook und Instagram
Instagram, Inc. and Facebook, Inc. are American online social media and social networking services owned by the company Meta Platforms. You can find information about the handling of user data by Facebook and Instagram in Facebook's privacy policy and Facebook's cookies policy and in Instagram's privacy policy and in Instagram's cookies policy.
2.6.5. LinkedIn
LinkedIn is a social network and online platform for professionals and executives. You can find information about the handling of user data in the privacy policy and cookies policy.
2.6.6. Curator.io
Curator.io is a social media aggregator or social media curator. It gathers together selected posts from several social media accounts in order to display them in a single embedded feed. ETH Zurich uses this service on the Matchminds website to embed the social media accounts of the registered teams, for example. This is only done with the consent and approval of the respective team. ETH Zurich is not able to access the content. You can find information about the handling of user data in Curator.io's privacy policy and terms of use.
2.6.7. Mapbox and OpenStreetMap
The Matchminds website uses Mapbox and OpenStreetMap to provide visual representations of geographical information. When Mapbox and OpenStreetMap are used, Mapbox and OpenStreetMap also collect, process and use data about visitors' use of the map functions. You can find more detailed information about this data processing in Mapbox's privacy policy and OpenStreetMap's privacy policy.
2.7. Registration / dashboard "Matchminds"
2.7.1. Dashboard registration / user profile
The "Matchminds" dashboard is a password-protected area within the Matchminds website that can only be accessed after registration using the information stored in the user profile (email, password).
For registration to the "Matchminds" dashboard ETH Zurich collects the data which you disclose to Matchminds. This includes the following pieces of personal data: surname, first name, gender, country, email address, username and password (mandatory).
Depending on how you use these services, ETH Zurich also collects the following data:
After successfully registering, users can grant or refuse consent to their email address and personal data being disclosed to third parties (mainly other registered users, sponsors or media) in the dashboard.
All information provided by the registered user is treated as confidential unless the person concerned authorises its disclosure.
2.7.2. Agreement for Matchmaking Mechanism for the Matchminds project collaboration process
When you agree to use your profile information for the matchmaking mechanism registers to via the Dashboard "Matchminds", ETH Zurich collects your profile data.
Some of this is general information (such as team name, photos, organisation etc.), which is used to present yourself to the public on www.matchminds.ch and the projects you participate in.
The following sections will explain exactly how this data is used and stored (sections 2.4.2.1. – 2.4.2.5):
2.7.2.1. Team profile
The Matchminds website www. matchminds.ch is publicly accessible. By posting a project and marking it with public the following can be seen by members of the public:
The same information may also be used to present the project in the … website/landing page
-> By registering the project in the Dashboard "Matchminds" as public the company/prganization gives its consent for the aforementioned information to be published on the website www. matchminds.ch . The Dashboard is used to allow the parties to connect with each other as well as with the public across multiple Matchminds projects.
The team profile data will be stored in the long term and remain accessible to the public on the Matchminds web pages even after the end of the respective Matchminds project.
-> If you do not agree to this, you can request for your data on the Matchminds website to be erased after the end of the respective project. You can find the contact details in section 5.
Also if you wish to have your project be handled in private / confidential. You can choose this options
And here is how we make sure that these projects stay private:
Security For reasons of security and in order to protect the transmission of confidential content, such as the enquiries sent by you to ETH Zurich as the site operator, the Matchminds website uses SSL/TLS encryption. You can recognise an encrypted connection by the fact that the browser address bar changes from "http://" to "https://" and by the lock symbol in your browser bar. When SSL or TLS encryption is activated, the data which you transmit to us cannot be read by third parties. Additionally, ETH Zurich implements technical and organisational measures to ensure that the data which is collected and processed via the Matchminds website
• remains confidential and protected against accidental or unlawful access, alteration or disclosure, and loss or destruction.
• Access to data is only granted to those who require access to the personal data on account of their function and role according to the principle of necessity ("need to know").
The measures to be taken are determined by the type of information, the nature and purpose of its use, and the state of the art.
Right to information Should you wish to obtain information regarding the personal data concerning you that is collected and processed, request the correction, erasure or blocking of this data, or have further questions regarding its use, please contact the ETH Zurich Matchminds team. You can contact the team at the following address:
ETH Zurich Matchminds
HG F 43 Rämistrasse 101
8006 Zurich Switzerland
End of the Privacy Policy. Last amended: 03 October 2023
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